Full-Time Accounting and Business Administrator

Job Posting 122023 – Position: Full-Time Accounting and Business Administrator – Business Office

Application Deadline: Open Until Filled
Application Method: Submit cover letter tailored to this specific position and a resume to KeanBusinessAdminSearch@arduadvisors.com
Job Posting Status: Open

Job Posting Information
Term: Reviewed Every Fiscal Year
Job Type: Full-time Employment
Division: Business Office
Job Title: Accounting and Business Administrator
Job Location: Roselle Park, NJ
Salary: Between $50,000 - $70,000 depending on experience
Job Category: Development Support

Job Description
The position of Accounting and Business Administrator maintains a direct reporting hierarchy to the Chief Operating Officer and assumes the responsibility of offering administrative support and acting as the internal point of contact for all accounting-related activities. These tasks encompass accounts payable processing, journal entry oversight, analytical reporting, and analysis and entry of reimbursement invoicing. This role holds considerable importance in guaranteeing the Foundation's financial compliance and effectively managing administrative operations within the office of the Chief Operating Officer. This, in turn, plays a pivotal role in shaping the Foundation's ability to provide precise and timely financial reporting, enhancing responsiveness to both internal and external stakeholders.

POSITION RESPONSIBILITIES

We are seeking an Accounting and Business Administrator with exemplary analytical capabilities and exceptional organizational acumen. The Accounting and Business Administrator will be responsible for meticulous attention to financial details, adept problem-solving skills, support functions, and the ability to thrive under demanding circumstances while meeting stringent deadlines.

Key to this role is the capacity for critical thinking, superb organization, proficiency and precision in applying accounting and financial reporting principles and practices. Top-tier candidates will possess excellent report-writing skills utilizing the Financial Edge (FE) platform with the ability to operate independently as well as collaboratively within a team.

Accounting Administrator

Analyze financial data and prepare comprehensive balance sheets.
Collaborate with management and staff to construct budgets.
Ensure adherence to organizational protocols, procedures, and federal and state regulations.
Resolve inquiries and discrepancies related to accounts payable and receivable.
Accurately conduct daily reconciliations of cash, check, and credit card transactions while maintaining a meticulous record of invoices.
Uphold compliance with Generally Accepted Accounting Principles (GAAP) for financial statements.
Provide support in financial and tax audits, as well as in general ledger preparation.
Prepare income tax returns and fulfill corporate reporting requirements.
Develop monthly financial statements encompassing cash flow, profit and loss statements, and balance sheets.
Execute end-of-month closing procedures.
External stakeholder reporting.
Other duties as assigned.

Business Administrator

Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of the Chief Operating Officer.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and transmitting documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.

POSITION REQUIREMENTS

Bachelor's degree in accounting or related field (essential).
At least one year of prior accounting work experience (essential).
Profound understanding of accounting and financial reporting principles and practices.
Possess an analytical mindset with strong conceptual and problem-solving skills.
Exceptional attention to detail coupled with superb organizational skills.
Ability to perform effectively under pressure and meet stringent deadlines.
Display critical thinking skills along with a high level of math proficiency.
Demonstrated capacity to work independently and as an integral part of a team.
Excellent report writing, communication, and IT skills.
Advanced proficiency in Microsoft Office and account software packages.

APPLY NOW

EEO Statement
The Kean University Foundation, Inc. is an Equal Employment Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, sex, sexual or affectional preference, gender identity or expression, religion, creed, ancestry or national origin, citizenship, age, disability, pregnancy or lactating mother status, marital or domestic status, military or veteran status, atypical hereditary cellular or blood trait, genetic information or testing, or any other legally protected status. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. The Foundation will make reasonable accommodations to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on operations. If you need assistance to perform your job duties because of a physical or mental condition, please notify the Chief Operating Officer.

Social Media Community Guidelines

The Kean University Foundation manages several social media channels. Through these channels, we aim to facilitate supportive conversations and share informative, engaging content. But please note—if you post to one of our social media channels, send us messages, reply to our tweets or comment on any of our posts, you are agreeing to follow and adhere to these Social Media Community Guidelines.

Additionally, please remember that the comments and responses you read on our channels from other community members come from them, not us. The content of other peoples’ comments, opinions and statements, even if they’re posted on our channels, do not necessarily reflect our views—they are the responsibility of the members of the public who choose to post them.

In order to help us keep our Kean University Foundation and Kean Alumni social media channels as supportive places to discuss shared topics of interest, please abide by the following Social Media Community Guidelines:

Be Respectful
1. Respect is a core part of being a Kean Cougar. Although we welcome your comments and feedback, you must take the responsibility to share both in a way that is respectful to Kean University, our team members and our overall community.
2. We will not tolerate comments, replies, messages or posts that are inappropriate, harassing in nature, or otherwise abusive.
3. We do not welcome comments, replies, messages or posts that are promoting or soliciting a third-party site. This includes third-party products and initiatives.
4. Social media is not the proper forum to send us feedback about our services. Please email kuf@keanfoundation.org for help with those topics.
5. We reserve the right to remove comments/replies/message that do not adhere to our policies, or any content that we believe does not comply.
6. We reserve the right to block or ban anyone who violates our policies.

Comment Moderation and Responses
1. We monitor our social media channels on weekdays, during normal business hours. We try to respond as soon as we are able.
2. Although we are moderating our social media channels to ensure that those commenting are complying with our guidelines, we are not responsible for anything posted by members of the public.

Your Posts May Become Our Future Content
1. When tagging us on social media platforms, please keep in mind that you are consenting to us potentially resharing your content in the future as User Generated Content. By posting on our channels and tagging us in your content, you agree that your posts may be freely used by us on our social media channels, and possibly on our website or in our newsletter.
  1. Knowing this, please do not post any information that you prefer to keep confidential.
  2. Do not share any information from which you expect to receive compensation.
2. When you post on or interact with any of our social media channels, remember that your name, likeness and social media handle will be visible to us and associated with your post/reply/message. If we reshare or use your post/reply/message elsewhere, we may display your name, likeness and social media handle when we do so.

May 2021

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Job Posting 122023 – Position: Full-Time Accounting and Business Administrator – Business Office

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